Stock buying prices and suppliers

This module allows you to record your stock orders in the software.

You can enter orders placed with your suppliers, record their receipt, and automatically integrate the products into stock.

This allows better management of your purchase prices, and therefore your margin.

Each purchase price is memorized, and reports display margins calculated precisely based on these prices.

📄 You can also edit and send purchase orders or receipts to your suppliers.

Suppliers setup and purchase price management

1. ⚙️ Enable supplier management on page Config > General Options > Item Catalog Options.
2. 📁 Once activated, a new section Suppliers appears in the configuration menu.

You can enter the supplier's full contact details and their average delivery time.

🛒 Next, assign each product to a supplier:

• 📦 Either globally for a department (on the department configuration page),
• 🔍 Either product by product (on the item configuration page).

Recording a supplier order

Identify items to restock from:

• 🧾 The cash register closing page
• 📋 Or Config > Suppliers > Stocks

📊 This page shows you all the items sorted by increasing stock, along with their associated supplier.

👁️ By clicking on a supplier, open their profile and view the tab Stock renewal.

You will see for each article:

• 🔢 Remaining stock
• 📦 Ordered stock not yet received
• 📈 Quantity sold in the previous month
• ⚠️ Low stock alert threshold

Supplier order tracking

Once the order is registered, several actions are possible:

• 📄 Download or send the order form (PDF, email, postal mail)
• 📤 Marquer la commande comme envoyée avant de pouvoir enregistrer sa réception
• 🔢 Vérifier et, si nécessaire, modifier les quantités réellement reçues
• 📥 Marquer la commande comme reçue pour intégrer immédiatement les quantités reçues au stock disponible

⚠️ Une réception partielle est possible en diminuant la quantité reçue, mais la validation clôture la commande entière. Le reliquat ne reste pas en transit et ne pourra pas être réceptionné ultérieurement sur cette même commande.

🔒 Vérifiez soigneusement les quantités avant de valider : une commande marquée comme reçue ne peut plus être annulée depuis cet écran.

📚 View supplier order history to track products in transit.

Inventory management with or without supplier

✏️ If you manually edit a stock, the product's default purchase price is used.

🧮 The stock is debited in the following order:

• ➡️ First, items not from a supplier order
• ➡️ Then the batches from supplier orders, in chronological order of receipt

Cet ordre sert au suivi des prix d'achat et au calcul des marges ; il ne retarde pas la disponibilité des quantités nouvellement reçues.