Basic operation reminder

Unregistered item sale (49.9$, cash payment)
> > > > >

Sale of unregistered item classified in a department (18€ in Deptartment 2, credit card payment)
> > > >
Simple sale of a registered item (3x Item 1, check payment)
> > >
Sale of a registered item, payment with cash back (payment of Item 3 with a 10$ note)
> > > >
Refund of a registered item (cash refund of Item 2)
> >
Discount on a total (10% discount on (Item 2 + Item 3))
> > > > >
Pack/menu sale (Item 4 + Item 6 in a 10$ menu)
> > > >
Multiple payments (Payment of 10$ in credit card + 5$ in cash)
> > > >
Search for a client
> Then you have to enter your search on the keyboard (with a tablet it is possible to display the virtual keyboard by clicking to the left of the gray strip at the top of the interface).

Cancel an order (Browse history and load the order)

From help Cash register system cheap

Simple sale

Select a department

Click on one of the buttons to display items of this department.To remove the filter, press ESC.If multiple pages of items are available, the next button allows you to cycle through the pages of the currently selected range.

Select an item

Click the button to add an item to the current order.
If multiple items are sold, first enter the number of items ordered, then press the corresponding item's button.
If the item is sold in weight, first select the weight using the numeric keypad, and then click the item's button.

Select a payment method

Select a payment method on the right of the keyboard.
Nb: selecting the method of payment without entering the amount paid, then the payment is considered cash.

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Sale with change

Select an item

Click on one of the buttons to display items of this department.To remove the filter, press ESC.If multiple pages of items are available, the next button allows you to cycle through the pages of the currently selected range.

Select the paid price

Click the button to add an item to the current order.
If multiple items are sold, first enter the number of items ordered, then press the corresponding item's button.
If the item is sold in weight, first select the weight using the numeric keypad, and then click the item's button.

Select the paid amount and the payment method

Using the numeric keypad on the left of the keypad, enter the amount paid.Select a payment method on the right of the keyboard.Nb: selecting the method of payment without entering the amount paid, then the payment is considered cash.The amount remaining to be paid appears at the end of the receipt and on the digital display of the cash register.

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Partial payment

Select the items

Select the items that will appear in the order.

Select the paid items

By clicking on the lines of the receipt, you can select items for a partial payment of the order.
The total price of selected items is displayed on the digital display.
Another click on the element can remove it from the list of items being paid.
Finally select the amount paid and the payment method.

Select the paid amount and the payment method

Using the numeric keypad on the left of the keypad, enter the amount paid.Select a payment method on the right of the keyboard.Nb: selecting the method of payment without entering the amount paid, then the payment is considered cash.The amount remaining to be paid appears at the end of the receipt and on the digital display of the cash register.

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Unregistered item sale

Select/Calculate the item's price

To record the sale of an unregistered item, enter the price with the numeric keypad.
If several units are sold or if the item is sold in weight, use the "Multiplication" key of the keyboard.

Optionnal : Select a department

Click on the department in which the item will be registered

Select the paid amount and the payment method

Using the numeric keypad on the left of the keypad, enter the amount paid.Select a payment method on the right of the keyboard.Nb: selecting the method of payment without entering the amount paid, then the payment is considered cash.The amount remaining to be paid appears at the end of the receipt and on the digital display of the cash register.

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Apply a discount

Apply discount on an item

After adding the item to the order, click on the discount you want to apply, on the discount block part of the keyboard.

Apply a discount on selected items

If you need, you can select items on the receipt, then apply a discount in order to apply the discount only to the selected elements.

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Override command total price

Overriding the total price of command lets you override the price of a set of items to a particular value (regardless to individual item's price).
Also with this functionality you can make a fixed price for a set of items as a promo pack (for example fixed price of a menu containing various dishes).
In order to set up a fixed price amount, you first have to create a Discount and provide a value for the "Fixed amount" field.
When you will apply this type of discount to an order, the total price of the order will be changed to the provided fixed price in the discount.
You can afterwards add other items which will not be included into the fixed amount item set's price.

Consultez également l'aide concernant la Menu management

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Make a refund

To make a refund, you must have administrator or manager rights.

Simple refund

In order to do a simple refund of a known amount, enter the amount of the refund on the numeric keypad, then select a method of payment for refund.
The amount refunded will be displayed in red on the receipt and a sale of negative value is recorded for the current day.

Refund of registered items

To refund a registered item, optionally select the department, then select the desired item.
To finish entering items refunded, enter a refund method with the payment type block of the keyboard.

Proceed to the complete refund of an order

In order to refund an order, you first have to load it from HISTORY page.
Then choose on the keyboard the refund method you like (credit card, cash, ...).
A new order is created at current time, containing all the items from the former order, but with a negative amount.

Proceed to the partial refund of an order

In order to refund an order, you first have to load it from HISTORY page.
The select on the receipt the items you want to refund.
Then choose on the keyboard the refund method you like (credit card, cash, ...).
A new order is created at current time, containing the items you selected from the former order, but with a negative amount.

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Cancel current item selection or current command

The "ESC" button to cancel the current operation.
It can be on several levels:
- If an amount is being entered at the keypad, it is deleted
- Otherwise, if a multiplier is entered at the keypad, it is initialized to 1
- Otherwise, if a filter is applied on the departments, it is deleted
- Otherwise if the user confirms, the current command is canceled

An order can be cancelled only if no payment has already been proceeded.
In this case you might want to refund the order (see refund help section)

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Printing a receipt

Using a computer (Mac, PC, ...)

In order to print a receipt, simply click on the "Print receipt" button.
The ticket is printed as it appears in the box "Receipt".
It can be either the current receipt or the receipt of a specific order, when viewing through the command history.
Printers installed on your system (Windows, Mac, ...) are automatically detected, it is not necessary to perform a particular installation in the cash register.
Please remind setting up margins on your browser, in margin and page display option page.

Using a touchpad or smartphone (IOS, Android, ...)

On mobile devices (touchpads, smartphones), you need to use Google cloud print option, and have a google cloud compatible printer (see "google cloud print" on google for more information).
Then in the SETUP, ACTIONS page, simply add a "Google cloud print" action to the action list. You will then see a Google cloud print option in the keyboard of the cash register.

Customization of receipts

If you go to the general setup page, you will be able to setup a header image for your receipts. This image can be PNG, JPG or GIF file, can the size will be resized so that the image would fit in a 350x80px rectangle. In this same page you can also setup the header and footer text of your receipts.

KKmoon POS-5802DD Receipt printer
This printer can only work using our android or iOs app from the app store or the play store. Play store address
The printer can only work in bluetooth and needs tobe paired to your device, then it will be automatically detected in our software, no setup is needed. However, if you have multiple printers, you can go to Setup, Receipt page in order to select the desired bluetooth device.
If you use the KKmon printer, you might have to change the charset of the printer to match your local charset.
Drivers KKmoon POS-5802DD).
The European charset is named PC437(Std.Europe)(1).

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Opening of the cash register

Before opening your sale point :
- Login to the cash register
- Check paper in the printer
- Navigate to the page "Sales"
- Click on "Open cash register"
- Fill in the current cash balance

Close cash register

- depending on your configuration, complete or cancel any transaction in progress (if the option "Require validation of all orders in progress before closing the checkout" is activated, this step is mandatory)
- navigate to the “Checkout” page and select “Close Checkout”
- enter the cash availability amounts for the different payment methods. You can therefore check that the amounts you find in your cash register correspond to the software calculations. If the amounts found are correct, simply leave the fields unchanged, if you notice a discrepancy, you must enter the amount you found at the cash register, and the software will record a cash register error which you will find in the history.< br> - empty the cash drawer, leaving the cash for the next opening. The cash balance is an amount of cash that you can leave in the cash register in order to have change the next time you open it. You can configure the default cash amount at store level. The person carrying out the opening must check that they can find the amount left in the cash register when closing.
- disconnect from the cash register
- hand over money, checks, credit card tickets in a secure location

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View your sale activity

To view the sales reports, navigate to HISTORY page.
This page shows the history of sales of the day.
Click on a line of history to bring up the receipt of this order, with details of items attached.By default, the history shows the current day, but you can also view the history of previous days using the navigation located at header of the table.

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Add notes on an item

This feature let you edit the title of an order's item.
In order to activate this feature, you need to check the option into Config, Items page.
During an order, it will then be possible to double click on an item, directly on the receipt, in order to be able to edit it and add precisions.
This operation will only modify the title of the item, in this particular order, but will not change the price of the item.
This feature is meant for taking notes on a particular item (for example : pizza without mushrooms).

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Weighing equipment

If you need to sell items that needs to be weighed, you can connect a balance/scale to our software.
This device (available in the Shop page) can transfer the measured weight to our software on demand.
You need to connect the device to a Windows computer, then install the software that is provided with the scale or download it at :
www.myweigh.com/ultrasoftware.

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Split an order

If your clients have ordered as as group, you can split the order before processing the payment in order to have separate receipts.
This action is only available if the order hasn't been validated yet.
In order to select the items of the order you want to split appart, directly click on the corresponding lines of the receipt.
When your selection is done, click the New order button.
The elements you selected are now part of a new order, with its dedicated invoice, and the selected items have been removed from the first order.

From help Cash register system android

Send quotations or invoices

It is possible to send an invoice or a quotation using several methods: post mail, electronic mail or SMS.
If the order has not been validated, a quote is sent, otherwise an invoice.
In order to send an invoice to the customer, simply press the corresponding sending button at the bottom of the ticket among the quick action buttons, or the action button in the main interface.
It is possible to activate in the setup page an option in order to automatically send invoice when an order is validated.
You can add "Send by SMS", "Send by mail", "Send by email" action buttons in the action setup page of the software.
The sending of the invoices by SMS and by automated post mail requires credits you can buy in account page.
If a customer account is attached to the order, its details (email, postal address, or phone number) will be used for sending.
The cash register software affixes to the PDF document an numeric signature that garantees authenticity of the document.

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Access the sales graphs

In order to view sales reports, you have to navigate to page "REPORTS".

Orders' Export as a datasheet
2 filetypes are available in order to export sales report :
- Excel : Microsoft Excel compatible file
- CSV : For other software
These reports list all the paid sales for the selected period..

PDF report
PDF reports let you access a very large number of sub-reports and graphs for the selected period.
The rendering of these files is very CPU consuming, so these files are only updated after a particular amount of time. Please refer to the date shown on the report in order to check Report generation date.
If the selected period is over, then the report will never change again, so the file is certified with cryptographic key, in order to guarantee that the file has not been altered.
This document could be used a a proof of probity.

SAF-T Export

SAF-T files are accounting reports designed for your accountant or fiscal services.
SAF-T (Standard Audit File for Tax) is an international standard for electronic exchange of reliable accounting data from organizations to a national tax authority or external auditors.
The standard is defined by the Organisation for Economic Co-operation and Development (OECD).
You can use softwares to view the SAF-T reports like SAF-T Analyser.
In order to check the authenticity and validity of SAF-T files, you can use our cryptographic public key.

Report templates

This feature requires an extended premium license.
If you need to regularly edit different report templates which will contain different tables according to each template, it is possible to activate the report templates on the general report configuration page.Once this option is activated, you will have access to the template configuration page, (Config page, Report templates).For each report template, you can configure the different tables that will be presented, and give a title to this template.This will then allow you, on the Reports edition page, to choose the desired report template.
For example: the "Accountant" report template could contain VAT tables, daily figures, payment method, summary figures, while the "Manager" report template could present the graph of sales during the month, sales by case , ...

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General preferences

To access this page, you must have administrator rights.
To access the General Configuration page, navigate to the SETUP page then on "General Options"
Within this page, you can change the name of the shop, the petty cashbox by default, the default VAT type (among configured VAT types)the calculation of VAT *, and also set the header and footer of receipts issued by the cash register.
* The method of calculating VAT can be included or excluded.
If VAT is included, then the prices entered will be considered including VAT.
In this page you can also set up paypal payment (see respective help pages), setup the closing time of your shop and your timezone.
The ID card option is for when you want sellers to have to type in a ID card number attached to the order when the payment method is check.
The currency will be used in all the software. If you need to use several currencies, you have to create a seccond account.


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Setting up items

To do this, you must have administrator rights.
To access the items configuration page, browse to the "Configuration" menu, then "Items".

Adding a new item

In order to add a new item to the list, click the "Add" button at the top of the table.Then fill in the fields offered in the window that appears.

Modifying an existing item

To edit an existing article, double-click the field you want to edit.
When your changes are complete, press Enter to confirm the entry.
The changes are saved for each field change.
To change the image of an existing item, click on the image and fill in the resulting form.

Meaning of the different fields

- Name: The name of the item as it appears on the receipt and on the keyboard- VAT: The VAT rate that applies for this item. If "Department" is selected (default), the department's VAT is configured.- Discount : The discount that applies for this item. If "Department" is selected (default) the department's discount is configured.- Price: The price of the item- Department: The departmentin which this item belongs- Image: The image that is displayed on the key on the cash register (this image must weight less than 2MO and be in JPG or PNG)- Position: The position of the entry on the keyboard. You can also drag and drop the line to change the display order.

Buying price management

Activating the Buying price management feature in the General Option page will let you provide a buying price for your items.The generated reports will let you get figures about the benefits you made on the sales.

Items invisible on the receipts

It is possible to configure items that will be invisible on the receipt. To be invisible on the receipt, the price of the item must be zero, and its title must begin with "/*/*" (character string "slash star slash star"). Invisible items can be used as ingredients if you want to do inventory management for ingredients for example. These items will only be invisible on customer receipts, and will be visible in other displays.

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Setup variations of items

In order to setup this feature, you need admin rights.
You have to first enable this feature and subscribe to an advanced premium licence.
Enabling this features can be done in the Setup, General Options, Orders page, in the part named "Items".
One this feature enabled, a new entry appears in the Setup menu, called Variations.
In this page, you need to first add a first set of variations, then list all the variations belonging to this set.
For example, the set of variations "Size" can contain the following variations : "S", "M", "L", "XL", "XXL".
Once you have added a set of variations, you have to click on the column Detail of the variation in order to edit the list of the variations.
Variations can have a title, an image, a position, and a price modificator.
Items can only be associated to one single variation.
You will then need to select which of your items or departments will have the variation choice enabled.
This can be set up in the Items setup page, or departments setup page.

Configurer des déclinaisons optionnelles

Pour une déclinaison, il est possible de choisir si une variation est "Terminale" ou non. Si cette option est activée pour la variation d'une déclinaison, le choix de cette variation entrainera la fin du choix des déclinaisons. Par exemple : une variation "Fin de choix des toppings" peut être ajoutée à la déclinaison "Toppings", pour permettre de choisir un ou plusieurs toppings.

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Setting up departments

To do this, you must have administrator rights.
To access the configuration page of the departments, navigate to the "Setup", then submenu "Departments"

Adding a new department

To add a new department to the list, click on the "Add" button at the top of the table.Then fill in the fields offered in the window that appears.

Modifying an existing department

In order to edit an existing department, double click the field you want to edit.
When your changes are complete, press Enter to confirm the entry.
The changes are saved for each field change.
To change the image of an existing item, click on the image and fill in the resulting form.

Meaning of the different fields

- Name : The name of the department as it appears on the receipt and on the keyboard
- VAT : The VAT rate which applies by default to the department items
- Discount: The discount that applies by default to the department items
- Image: the image that is displayed on the key on the cash register (this image must weight less than 2MO and be in JPG or PNG)

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Setting up users

To do this, you must have administrator rights.
To access the User Configuration, navigate to the "Setup" menu and then on "Users"

Adding a new user

In order to add a new user to the list, click the "Add" button at the top of the table.
Then fill in the fields offered in the window that appears.

Modifying an existing user

To edit an existing user, double-click the field you want to edit.
When your changes are complete, press Enter to confirm the entry.
The changes are saved for each field change.

Meaning of the different fields

- Name : The user name as displayed on the receipt, and used to identify the account
- PW: The password of the user
- Rights : The rights granted to the user: Administrator, Manager, or Employee. Depending on the rights granted, the user will be able to access certain functions of the cash register.
- TTC (not editable): The total time connected with the account
- IP (not editable): The last known IP address of the user
- Last appearance (not editable): The date of the last user presence
- Total Sales (not editable): Total Cumulative sales made by the user

Different users credentials

- Administrator: Has all the rights (right to modify the store's contact details, modify the software configuration, consult the company's financial data, etc.)
- Manager: Depending on the configuration chosen, can consult the sales of the different cash registers, may be the only one able to issue a refund, or close the cash register, cannot modify the configuration of the account but can perform all other actions
- Employee: He can record sales, depending on the chosen configuration, close the cash register, and issue a refund
- Accountant: He can only view accounting reports and sales history
- Preparer: He can only access the preparation page and view the orders
- Deliverer: He can only view orders available for delivery
For each action button configured in your interface, you can choose the rights necessary to use this action.

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Setting up VATs

To do this, you must have administrator rights.
To access the VAT Configuration, navigate to the "Setup" menu and then on "VAT"

Adding a new VAT rate

To add a new rate of VAT to the list, click on the "Add" button at the top of the picture.
Then fill in the fields offered in the window that appears.

Modifying an existing VAT

To edit an existing VAT rate, double click the field you want to edit.
When your changes are complete, press Enter to confirm the entry.
The changes are saved for each field change.

Meaning of the different fields

- Name : The name of the VAT as displayed on the receipt and on the keyboard
- Value : The value of tax rate

VAT margin schemes

VAT margin schemes tax the difference between what you paid for an item and what you sold it for, rather than the full selling price. You pay VAT at 16.67% (one-sixth) on the difference.
You can choose to use a margin scheme when you sell:
- second-hand goods
- works of art
- antiques
- collectors’ items
In order to use VAT margin schemes, you need to enable Buying prices feature.
Then you need to add a new VAT and choose the type "VAR margin scheme" for this new VAT.
Please don't forget to type in legal mentions for that VAT.
If the buying price is greater that the selling price, no VAT is applied for the item.

Exonération TVA intracommunautaire

En activant cette option, la facture sera comptabilisée en Hors Taxes, lorsque la commande sera livrée à destination d'un client professionnel à l'export international.
Le pays du client doit être renseigné, et différent du pays de votre établissement, que le client dispose soit d'un numéro de TVA, soit d'un numéro de RC.
Conformément à l'article Article 262 ter du code général des impôts :
Les livraisons de biens expédiés ou transportés sur le territoire d'un autre Etat membre de la Communauté européenne à destination d'un autre assujetti ou d'une personne morale non assujettie.

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Discounts/supplements/fixed prices

To do this, you must have administrator rights.
To access the Discounts Configuration, navigate to the "Setup", then submenu "Discounts/Supplements"

Adding a new discount/supplement/fixed price

To add a a new discount/supplement/fixed price to the list, click on the "Add" button at the top of the picture.
Then fill in the fields offered in the window that appears.

Modifying an existing Discount/supplement/fixed price

In order to edit an existing discount/supplement/fixed price, double click the field you want to edit.
When your changes are complete, press Enter to confirm the change.
The changes are saved for each field change.

Meaning of the different fields

- Name : The name of the discount as displayed on the receipt and on the keyboard
- Value : The percentage value of the discount
- Amount : The fixed amount of the discount, if a percentage is also configured, it will be applied first.
- Fixed price: The fixed price that will be affected to the current order (see Override command total price).

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Setting up cashboxes

To do this, you must have administrator rights.
To access the Cashboxes Configuration, navigate to the "Setup" menu and then on "Cashboxes"

Adding a new cashbox

To add a new cashbox to the list, click on the "Add" button at the top of the table.
Then fill in the fields offered in the window that appears.

Modifying an existing cashbox

To edit an existing cashbox, double-click the field you want to edit.
When your changes are complete, press Enter to confirm the entry.
The changes are saved for each field change.

Meaning of the different fields

- Name : The name of the fund as displayed on the receipt
- Petty cash box: The amount of money left in the cashbox for the next opening
- Balance : The present amount of cash on hand
- Creation date : The date of creation of the cashbox
- State : The state of the cashbox : Open or closed (a closed box may not have activity)
- State Change : The date and time when the case was opened / closed for the last time

Set up default petty cash amount

In order to change the default petty cashbox amount that your employees will have to leave in the cashbox on closure, you need to go to Setup page, then Payment tab.

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Actions/payment methods

To do this, you must have administrator rights.
To access the actions configuration page, navigate to the "Settings", then under "Actions" menu

Adding a new action

To add a new action to the list, click on the "Add" button at the top of the table.
Then fill in the fields offered in the window that appears.

Modifying an existing action

To edit an existing action, double-click the field you want to edit.
When your changes are complete, press Enter to confirm the change.
The changes are saved for each field change.

Meaning of the different fields

- Name : The name as displayed on the receipt and on the keyboard
- Position : The position of the entry on the keyboard. You can also drag and drop the line to change the display order.
- Type : The type of action.

Differents types of actions

These types are fixed: Cash, Credit card, Check, Cash refund, CB refund, Check refund
The type influences the processing of the transaction, the refunds actions are not available to employees, but only to managers and administrators.
Some types are special:
- Ticket printing : Configure an action that triggers printing of the current receipt
- Subtotal : Allows a subtotal of the order
- New command : allows to pause the current order and start a new one

From help Point of sale terminal with SumUp

Setup payment methods

Yavin : Configure credit card payments with a bank TPE

Yavin payment terminals allow you to collect sales by credit card. These terminals are CB, Visa, Mastercard, American Express compatible and accept contact and contactless payments. You are free to use the Yavin payment contract or your bank's contract.
The terminal can be controlled by our software via the Yavin Cloud gateway using the Wi-Fi connection (configuration 1 tablet + 1 Yavin terminal), it is also possible to use our application directly on the Yavin terminal. When payment with a Yavin terminal is activated, a payment button on the interface will allow you to initiate payment on the Yavin terminal.
The software will automatically communicate to the terminal the amount to be cashed.
In the same way, cancellations are made using a button provided for this purpose in the interface. Our software will then receive the payment notification in order to record the result of the operation.
You can configure Yavin on the Config page, General options, Payment methods.


Integration using Yavin Cloud
This method allows you to control your Yavin terminal on the go by using the Internet network to communicate with the terminal. Ticket printing on the terminal is not available with this integration. You will need to provide your secret key as well as your terminal identifier in order to configure the integration. Your secret key can be found in your Yavin admin interface ( https://my.yavin.com ), while that the terminal identifier can be obtained in the Yavin Pay application (on the terminal, Settings menu, About, Serial number). Yavin Cloud API must be enabled in Yavin Pay app settings.


Integration using terminal only
It is possible to install caisse.enregistreuse.fr directly on your Yavin terminal, to do this, simply install it from the store, no configuration is necessary.

Go to Yavin.com, to get your CB payment terminal .

Obtain a CB Yavin payment terminal

Setting up credit card payments with SumUp

The amount to be paid is automatically transfered from our software to the payment device, you just have to insert the customer's credit card andlet him type his PIN code (if necessary).
In order to set up SumUp payment on Android or iOs, you just need to install our application from the playstore or the App store, then install SumUp application. The software will detect SumUp and add new action buttons.
The success or failure of the transaction will also be automatically transfered to the software.

1.75% SumUp fees

Open SumUp account

Set up direct debit payments with GoCardless

GoCardless allows you to withdraw money from your customers' bank accounts.
Once the direct debit mandate has been created, the customer no longer has to intervene in the payment process.
When registering, customers must complete a direct debit mandate, with their RIB number, then the software can directly debit the customer's bank account.
In order to set up this payment method, you must first have a GoCardless account.


Create a GoCardless account
In this software, on the Config, General Options, Payment page, activate the “GoCardless Payment” option, indicate if your account is a sandbox account (the sandbox account allows fictitious operations to be carried out, it requires opening a gocardless account in sandbox mode at this address: https://manage-sandbox.gocardless.com/sign-up ), then use the GocardLess button to connect your GocardLess account to the software.
Once this step is completed, the configuration is complete.
A new action button is automatically added to the interface, entitled "GoCardless", and allows you to trigger a payment with GoCardless.
By using this action button, payment for the current order amount is automatically sent to GoCardless for collection.
If your customer has already entered their direct debit mandate, the amount to be paid will be automatically debited from their account, and no additional steps are necessary. If your customer has not yet completed their direct debit mandate, they will be invited by email to complete the form online (this takes 2 minutes to complete). GoCardless will send emails to notify the customer of the implementation of a debit on their account. If the order is then canceled, or refunded, the software then automatically cancels the direct debit, and the customer is not debited.
It is possible by going through the Config, Customers page, then selecting a customer receivable, to pay for multiple orders in one go, with GoCardless.
2% transaction fees + 20cts

Setup smartphone payments with Lydia

Lydia is the best solution if you want to save time !
When processing payment, in a single clic, you can ask for the payment of the right amount on your client's smartphone.
Your client only needs then to accept or refuse the payment.
No physical contact is necessary, not even the physical presence of your client !
You can then record the order of your client and ask for payment in advance and your client only needs to accept the payment on his way to get the product.
How to setup Lydia payment solution ?From the Setup page, General options, Payment, you can enable the option "Lydia payment".
This will make new options appear and a button in order to ask for an account creation on Lydia.
This button will use the email, address, phone number you provided in the software in order to ask Lydia to create an account for you.
Lydia will then send an email to you containing the following instructions in order to activate your account.
Using this button will give you private and public tokens that are automatically filled into the setup options, just save in order to keep this information.
If you already have a Lydia account, you just need to fill in the private and public tokens that have been emailed to you.
When the private and public tokens are saved, this will add two actions on the main cash register layout :
- during an order you can use the "Lydia payment" button in order to ask the client to pay the amount of the order on his smartphone (user must have installed Lydia app)
- "Lydia refund" action lets you make a refund to a client. The money will be automatically sent to the client on his smartphone.
Fees are 10cts + 1.5% Lydia
More information : Lydia smartphone payment

Paypal credit card payment

Your Paypal account will then be usable in the cash register interface and in the online shop.In the online shop your customers can enter their credit card number to proceed to the online payment of their order.In the cash register interface, you will need to enter the credit card number to make the payment.

To do this, you must have administrator rights.
To have the payment by Paypal activated, you must have a PayPal account.
Once your paypal account available, navigate to the page "Configuration> Shop" and enter your merchant account ID (in paypal, go to "Preferences"> "More options".
Once your account ID registered, a new mode of payment is available on the keyboard.
If you wish to receive payment notifications, please contact our customer service.

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Stock buying prices and suppliers

This module allows you to record your stock orders in the software.
            You can register your stock orders and indicate to the software the reception of the goods so that it integrates the items ordered in the stock.
            This allows you to get better management of your purchase prices as well as your margin.
            The software memorizes each purchase price, and returns in the reports a precise calculation of your margin according to the purchase prices of your goods.
            In this way, you can edit your purchase orders, receipt forms in one click and send them to your suppliers.

Suppliers setup and purchase price management

First, you need to activate supplier management on the Config page, General options, Orders.
            Once this option is activated, a new entry appears in the configuration menu, entitled "Suppliers".
            In this page, you can enter the name, contact details (postal, email, telephone) of your supplier (s), and the default delivery time for this supplier.
Once you have completed the list of your suppliers, you must indicate to the software which products are supplied by one supplier, and which products are supplied by another.            It is possible to set this up for a whole department or for a single product (every product can have a different supplier).            The setup of a department supplier is done on the department setup page, and the setup of supplier by product is done on the items setup page.
            Once these two steps are complete, your setup is complete.
            You can now register supplier orders.
            First of all, you can quickly identify the articles whose stock must be renewed on the cashbox closing page or on the Config, Suppliers, Stocks page.
            This page presents all the products in ascending order of stock, as well as the suppliers associated with the products.
            By clicking on the name of a supplier, you can open the supplier detail window.
            In this window, a "Stock renewal" tab allows you to obtain the list of articles from this supplier.
In this table, for each article of the supplier, you can consult the remaining stock, the stock pending orders, the quantity sold of this stock in the last month, the level of stock from which an alert is sent. < br>            With this information, you can then enter the quantities of products from this supplier that you want to order, as well as the purchase prices of these products, then enter the expected time before delivery, before registering the order.
            When the order is registered, different options are now available to you:
             - Edit an order form to download in PDF, or send the order form by post mail to the supplier's address (automated mailing), or by email.
             - Indicate to the software that the supplier order has been sent.
             - Indicate to the software that the supplier order is well received, in which case the software integrates the products received into your stocks.
             It is then possible to browse the history of supplier orders, to see which products are in transit, for a particular supplier or for every suppliers.
             When the supplier management is activated, it remains possible to manually modify the stock of an article, in such a case, the software considers that the purchase price is the default purchase price of the articles.
             When you make a direct sale, or a sale via the online store, the software will debit the stocks starting with the first received goods, and will debit the other stocks of this product when it runs out.
             If there are items in the stock that are not from a supplier order, the software will debit this stock first.

From help Billing software professional

Import and export lists of items

In order to link the cash register with another software, and automatically update PLUs, stock, buying price, or even item names.
In the Setup > Items page, you will find 2 buttons, one is named "Import", the other "Export".
The Export button lets you download the list of items that are currently set up in the cash register.
The import button lets you import the same kind of file you can get from an export operation. You can delete, add, or update lines in the document, it will automatically be detected. The software will ask you wether to perform Deletes, Updates, or Inserts, and finally apply the changes.

From help Touch checkout to 2018 standards

Calories management

It is possible in the software to record the calories contained in each article.
The number of calories of each item, as well as the number of total calories of the order will be displayed to the customer on the receipt.To activate the calorie management, you must tick the corresponding option on the Config page, Commands.
Then, you will have to configure the calories of each article in article configuration page.

From help Touch checkout to 2018 standards

Weight management

It is possible in the software to record the weights of each item.
The weight of each item, as well as the price by weight will be displayed to the customer on the receipt.
Weight is expressed in grams, but the software will automatically convert to kg. if the value is greater than 1000.
To activate weight management, you must check the corresponding option on the Config, Orders page.
Then, you will need to configure the weight of each item on the item configuration page.

From help Touch checkout to 2018 standards

Accounting chapters management

The accounting chapters management function in this software allows you to fill in your accounting chapters for items, departments, VAT, payment methods and cashboxes, these accounting chapters are then used in reports, as well as in the format of accounting export in CSV.
This feature must be enabled to be used. Activation is done on the Configuration page, General options.
Data to be filled in:
1 / entering an activity code on the articles (example 703 if production - 707 if resale of goods - 0 if the article's accounting code is the one assigned to the department)
2 / entering an activity code on the departments (the value assigned will be used by default for all the items in the department)
3 / Entering an accounting chapter for the groups of departments, the accounting code of an article will be the combination of the activity code and the accounting chapter. If the department groups are not activated, the store's default accounting chapter will be used.
4 / entering an accounting code on the VAT rates
5 / entering an account code according to the payment method (example 582 for checks)
6 / entering a journal code for the accounting export (each case has its journal code)

Once the accounting chapters have been configured, you will be able to obtain a new type of report (on the Report page), called "CSV accounting export".
This report contains one line per item sold with all the mandatory fields (Journal code - Invoice date - Invoice number - Accounting code - Customer - Title - Debit - Credit - Quantity).

Example for a sale on 12/12/2020 of 12 eggs at 1 euros paid in cash for 5 euros - 1 restaurant ticket of 5 euros - 1 blue card of 2 euros under invoice n ° 202012054 to Monsieur dupont with VAT at 5.5%
70; 12/12/2020; 202012054; 702; DUPONT; EGGS; 0.00; 11.37; 12
70; 12/12/2020; 202012054; 445712; DUPONT; VAT5.5%; 0.00; 0.63; 0.0
70; 12/12/2020; 202012054; 53; DUPONT; ESPECE; 5.00; 0.00; 0.00
70; 12/12/2020; 202012054; 583; DUPONT; TICKETRESTO; 5.00; 0.00; 0.00
70; 12/12/2020; 202012054; 584; DUPONT; CARTEBLEU; 2.00; 0.00; 0.00

In addition, in PDF and HTML reports, provided you have activated this table in the report configuration options, you can now obtain a summary table by accounting chapter.

From help POS software to 2018 standards

Offline mode

It is possible to use the application without internet connection to prepare your order.
The orders will then be synchronized in the software as soon as you have access to the internet again.
Offline use of our software is currently only possible with our Android app, or using Chrome or Firefox on a computer.
When you have no access to the internet, the software automatically starts offline, but if the internet is connected, the online mode is enabled by default.
In offline mode, only certain functionalities are available, you will only be able to consult your catalog of articles, constitute quotes, consult your customer's notebook.
Invoices can only be sent when you reconnect to the internet and orders will have a unique number when synchronizing.
When you reconnect to the internet after using the offline mode and preparing orders, you will be automatically asked to synchronize these orders,that is to say to send them on the network to import them in database.

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Webservices

Webservices are available in this software in order to programatically record sales in the software.
This can be used to record sales made with your own website or software.
In order to use the webservices, you need to purchase an extended licence.
When you enable webservices, a new page becomes visible in the config menu : webservices.
In this page, you can build an example of a query to record a sale, and get you api key.
One order can be recorded in the software with a single call to a particular URL, for example :

/workers/webapp.php?idboutique=ID_SHOP&key=KEYPARAM&payment=ID_PAYMENTMETHOD&deliveryMethod=ID_DELIVERYMETHOD&idUser=ID_USER&client[nom]=TestClientName&client[prenom]=TestClientSurname&client[email]=contact@testclient.fr&client[pays]=FR&itemsList[]=-ID_DEPT_1_TestDept&itemsList[]=ID_ITEM1_1_TestItem&itemsList[]=ID_ITEM2_2_AnotherTestItem&dateValeur=TIMESTAMP_DATE

You can provide different parameters in the request (you might need to fetch these parameters values in the webservice config page) :
- ID_SHOP and KEYPARAM are fixed parameters for your shop account.
- ID_PAYMENTMETHOD is the ID of the payment method you selected
- ID_DELIVERYMETHOD is the ID of the delivery method you selected
- ID_USER is the ID of the user processing the sale
- You can either put the ID of an existing client, either provide client information
- Then you need to provide the list of items that will be added to the order
- Optionnally you can provide a date (in the unix timestamp format)

Finally in the webservice config page, you will get code example in order to request the webservice written in Java, Php, Node.js, jQuery or curl commandline.

From help Cashier app mobile

White label

If you want to resale our point of sale solution, it is possible to use the White label feature available in the software.
The way it works is you have to create an account for your client, and then set up in the account that this account is a white label account. You can then sale this account to your user, and you pay us the cost a a licence.
You have to set up the software for your client, and you will receive the emails when they use the contact form, you also have to choose an url in order to access the software.
If your client is using one of the app (phone or tablets), you can lock the app to a shop account so that he can only access the shop account you set up for him.
To configure the domain for the brand, you must configure the DNS entries for the domain name you have chosen to access the cash register for your customer.
You must register a CNAME entry at the root of your domain and on www.yourdomain.ext
These CNAME entries must have the value: enregisteuse.fr
Then, you must enter your domain name in the store's configuration page, in the "White label" tab.
You can subscribe for your client to the plan of your choice, you invoice your client the price you want.
The customer then accesses his checkout by entering the domain name you have chosen for his access.
It is not essential to have a domain name: you can also choose any domain name that ends in .p.enregistreuse.fr (for example perfeito.p.enregistreuse.fr) and in this case all you have to do is choose the desired address in the White label configuration page and the DNS is automatically configured.

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Stock management

If you want to use stock management in the cash register, you have to activate the option in the SETUP, GENERAL OPTIONS page.
Then in the PLUs config page, you will see a new column : Quantity.
In this field you have to provide the available quantity of you product.
Minus one means there is no quantity management for this product.
You will be alerted when less than 3 items remains.


It is possible to enable the stock management for the departments or for the items.
3 different ways of handling stock are available :
- Stock is debited when items are added to an order
- Stock is debited when the order is validated
- Stock is debited when the order is prepared


From help Cash register system with TPE

Packs of items

Packs allow you to market sets of items grouped together. This could be a basket containing different items, or an item sold in a set.
For example, a “Discovery basket”, with a reduction of 1 euro compared to the value of the items in the basket, or it could be a shampoo benefiting from a “Buy one, second at -50%” offer.

The option can be enabled in Setup, General options, Items catalogue options. When enabled, a new entry will be visible in the Setup page.
Premium licence is required to use this option, because it is quite expensive in terms of server load.
Pack of items feature will let you setup packs that can contain a list of items, discounts or supplements.
Those packs will be presented in a separate department called Packs, and can be associated with barcodes.
When you will add a pack to the order, this will be the same as adding all the items contained in the pack separately.

You can also activate the "Enable automatic pack detection" option on the Configuration page, General options, "Item catalog options" paragraph.
When this option is activated, it will be possible on the pack configuration page to choose whether a pack will be applied automatically or not.
If you choose to automatically apply that pack, the software will detect if you are adding the items in the pack separately, and will automatically group those items into a pack, applying the discounts configured for the pack.
This allows you, for example, to detect "if two shampoos are added to the order, automatically apply the pack "1 purchased, the second at -50%-", without needing to put a new barcode on the packaging surrounding the two items together.

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Menus management

Menu management allows you to assign a fixed price to a set of items belonging to departments.
A menu is made up of several items belonging to particular departments.
You can give a title and a price to your menu, then select the sections of the items that will make up your menu.
For example: the Formula menu could be composed of an item belonging to the "Starters" section and an item belonging to the "Dishes" section.
Once your menu is configured, the software will detect on the receipt whether items can be grouped within a menu, and will apply the prices of the different menus.
The order in which you sort your menus will be used in the search order of the applied menus (if two menus can be applied to a command, the software will prefer the one positioned first on the configuration page).
Des boutons de menus seront aussi présents dans l'interface. Lorsqu'un bouton de menu sera actionné, le logiciel demandera alors de choisir successivement les différents éléments constituants d'un menu. La liste des menus peut s'apppeler également avec le raccourci clavier : $7



From help Checkout solution professional

Groups of departments

If you have too many Departments you can activate the Group of departments feature in the General Options page.
This feature will let you classify departments into groups through a new Setup page named "Department groups".
Once groups of departments have been set up, you will be able to select a group of department before selecting a department within the cash register main interface.

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Delivery methods

Different delivery methods can be activated in the software:
- take away sale
- driveThru
- consumption on site
- shipping
- delivery
- at the counter
- drop-off point

The delivery methods are configured on the Config, General options, Orders page.
By activating the option "Mandatory for an order: delivery method", your cashiers must specify when ordering what the delivery method is.
Some delivery methods, when activated, introduce new features into the software.
For example, activating delivery by shipment brings up the shipment management page allowing the printing of shipment tickets ;
On-site consumption allows the use of table management ;
Selling with delivery allows you to activate delivery management ;
Relay point deposit delivery enables the management of relay points ;


From help Billing software complete

Delivery management

When you activate the delivery method "Delivery", new options are presented to you.
Minimum amount for delivery: the minimum amount of the order for delivery to be accepted.
Management of delivery zones: when activated, this option allows you to obtain a new configuration page for "Delivery zones".
Delivery management page:
This page allows your deliverers to have an interface to be able to consult the list of orders awaiting delivery, view the deliveries pending on a map, assign the delivery of an order, launch GPS navigation to the delivery destination, record the receipt of an order upon delivery.

Configuration of delivery zones.
Once activated, you can configure the delivery zones on the Config, Delivery zones page.
A delivery zone is defined by an address and a department.
The address entered is used to define the GPS coordinates of the center of the circle representing the delivery area, in combination with the radius of the delivery area (in kilometers).
When your delivery zones are configured, you will then be able to filter the orders to be delivered according to their delivery zone on the delivery management page.

External delivery people - Sharing delivery people between stores

Activating the "External deliverers" feature will allow you to appear among the stores available on our platform for deliverers.
If you want to share delivery people between several shops, this platform will allow delivery people to access the orders to be delivered from several shops.
The deliverers can then access the site https://www.deliv.shop and fill in the necessary fields to create an account on this platform.
Then they will see the establishments close to their address displayed on a map, taking into account the range of action specified during account creation.
For each establishment, they will need to use an "Apply" button and a message will be sent to the administrators of your store so that they accept the request.
All administrators will receive a notification in the application telling them to go to the Deliverers configuration page in order to accept the request.
In the configuration page of the deliverers, the administrators have the possibility to accept a delivery person's application, to refuse, to revoke the rights of a delivery person, to consult the information communicated by the delivery person, the number of deliveries that he has made .
Once their application is accepted, the delivery person will be able to access the list of orders to be delivered for the establishment, and indicators will be added to the map for each order to be delivered.
The delivery person will thus have a map indicating from which store, and to which customer to deliver pending orders.

Shipping cost

This functionality can be combined with automatic supplements, which allow you to configure delivery costs which may depend on the delivery zones, and which will be applied automatically if the customer orders delivery, both in the sales interface and in the store. online.
Community delivery platform deliv.shop


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Eatin features/Table management - no table plan

This option allows using the software to manage a list of tables.
Each table can have a single command enabled at the same time.
By clicking on the "Consumption on site" option, you will be prompted to choose a table in the same way as to choose an item: the list of tables is displayed, you can carry out a search by typing your search on the keyboard.
The list of tables can also be called with the keyboard shortcut: $6
By choosing a table for which an order is already registered, you switch to the order already registered on this table.

QRcodes to present on the tables

By going to the table configuration page, then using the print button, you can print QR codes.
These QRcodes can be printed and placed on each of the tables.
Customers will be able to scan these QRcodes to get your menu, place an order, or even pay for their current orders (with the appearance of your online store).
Waiters will also be able to scan this QRcode to obtain the invoice associated with this table in the software, or open the table in question to register orders.
Only QRcodes can be used by customers, the passage in 2D barcode can only be used for servers.
When the customer scans the QRcode of his table, he is redirected to a version of your online store where the delivery method is automatically on site, where it is no longer necessary to identify himself or provide an email, and where the selected table is automatically the one that corresponds to the QRcode.

Table plan management

You can activate Table management system in the Setup, Order page. Once the feature is enabled, you can access the Setup, Tables page in order to setup the table plan of your shop. Different models of tables, couch and pieces of decoration are available in order to map the architecture of your place.In order to delete an element, drag it utside of display area, if you want to rotate an element, click on it.
During an order, sellers can select the Eatin option, and then will be asked to select a table.

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Relay deposit management

Relay point delivery allows you to record orders for different relay points so that customers can come and collect them later. The management of relay points in the software allows you to build up the list of possible relay points, on the Setup, Relay points page. Each relay point is located at a specific address and may have opening hours. When relay point management is activated, customers who select "Relay point" as the delivery method in the online store will have to select the relay point they prefer. The various relay points will be presented on an interactive map to allow customers to easily choose the one closest to their home. You can then consult the relay point selected by the customer directly on the sales receipt.

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Order preparation

If your orders need to be cooked, or prepared, this feature will let you have a dedicated page to order's preparation.
You can enable this feature in the Setup, Order page.
Once the option activated, you can then access a new page in the menu called "Preparation". In this page you can view the recent orders, and tick the items when preparation is done. This page updates automatically, there is no need to refresh. When this feature is enabled, you can grant a new right to users called "Preparator" which gives access only to the needed functions.
In the preparation page, you can find validation buttons (green ticks) of two types : item preparation validation, or order preparation validation.
Using the item preparation button will mark the item of the order as prepared, using the order preparation validation button will mark all the items shown as prepared.
The order preparation validation button can be disabled in the options, or it is possible to setup this buttons so that it need to be activated in every preparation place.

Multiple preparation places

You can also setup in the software the number of preparation places you will use. For example, you can have some items (for example : food) of your order prepared in a first place, and the other items (for example : drinks) prepared in another place.

Preparation time

If you use a single preparation place, then the software provides features to manage Preparation times.
Once the option activated, you will be able to provide preparation times for the items you have registered.
When you choose the date of value for the order, you will be shown a timetable, with all the orders registered near the date and time you selected.
This way you can monitor how much time you have to prepare the orders, and select a convenient time when registering the order.
When preparation times are enabled, in the history page, you will also be able to see a new column the total preparation time of the order, and the remaining time to finish the preparation.
Be carefull : preparation times must be typed in seconds.

Pager management

Pagers can be used with the software in order to warn clients when their order have been prepared.
In order to enable pager management in the software, you first need to choose the number of pagers you use in your shop, in Config, Orders setup page.
When enabled, you can then use the action button "Pager num" in order to associate a pager with the current order.
In the preparation page, you will be able to see the list of orders that need to be prepared, and the pager num they are associated with.
When the preparation of an order is complete, you can see the pager number associated with it, and activate it in order to prevent your customer.

Preparation steps feature

It is possible in the action configuration page to add a "Preparation step" type action.
When this action is added to the interface, it is possible, when registering the order, to set up preparation steps.
This makes it possible to group the starters of a meal in a first step, then the dishes, the cheeses, the dessert, for example.
In the preparation page, only the articles of the current stage are visible for preparation.
The preparer can indicate the end of the preparation step, which allows him to access the other items to be prepared in the next step.


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Loyalty cards

Loyalty cards allow you to set up automatic discounts that will be applied as soon as a customer completes their loyalty card.
It can be for example "a pizza offered for 10 pizzas purchased", or "an article at -50% from the 5th article purchased".
During each of their orders, your customers will see their loyalty card(s) credited according to the items purchased.
You can choose the department for which the items will earn points on their loyalty card(s).
You can also leave this department free, in such a case, items from all departments will earn points on the loyalty card.
You can also choose the department of the item the discount will be on, for example choose that the discount will be on a pizza.
If the software finds several items belonging to the specified department, it will choose the cheapest of the ticket to apply the discount.
If you leave the department on which the reduction will apply as blank, the software considers that all the departments are eligible, and will simply take the cheapest item from the receipt when the loyalty card is completed.

Loyalty points

If you want to give to your clients loyalty points they could then use as a payment method, simply activate the Loyalty points feature in the General config page.
You will then have to provide the amount of points earned with 1 unit of money, and the amout of money they will get from 1 loyalty point.
Current custommer's loyalty points are shown in the receipts
In order to activate payment with Loyalty points, you have to add the payment action of type "Loyaty points payment" in the Actions setup page.

Client referal

On the Configuration page, General options, Loyalty insert, you can activate customer referal.
It is then possible to configure the amount that will be offered to the referer as well as the amount that will be offered to the referee.
Once the configuration is done, a referer code is displayed for your customers on the receipt, and this referer code can also be added to the order confirmation messages by email, and by SMS.

Each customer has a different referral code. A customer's referral code never changes.Your customers can thus recommend you to their friends, and communicate to them a code which will allow the referer and the referee to obtain the rewards that you have configured, as a credit note.This code can be entered in the a new customer account page, as well on the online store and on the sales interface reserved to you.


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Expiration date management

The software allows you to manage your expiration dates.
This functionality must first be activated on the Config page, General options, in the insert: Options of the item catalog.
Once the feature is activated, you can choose the warning period (in days) before reaching the expiration date.
You can then configure the expiration date for each item (on the item configuration page).
Different items with different use dates must have different bar codes, in order to be able to distinguish them.
In the checkout closing page, you will then see the items approaching their DLC, and the items for which the DLC has passed will appear in red.

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Credit and debt management

As the software is able to store many informations about your customers, it is also possible to associate a debt or a credit to a customer.
Credit management
The principle of credit management is to associate a customer account to an order.
If a customer ask for a refund, you can use the Credit refund action to refund his order on his customer account.
Then the customer can use his credit in order to pay an order.
Debt management
If an order has been associated to a customer, and that order has not been paid, it will be listed in the debts of a client.
When you browse to the Client setup page, you will be able to see a column showing the debt of each customer.
If a client has some debt, you can click the figure to access the list of the orders of that particular customer that have not been paid yet.
In this page, you can proceed to the payment of all the unpaid orders of that customer.
You can also send an email to that client, with the message of your choice, and the recap of the unpaid orders.

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Voucher gift management

With this software, you can sell voucher gifts to your customers.
In order to use voucher gifts, you need to add two actions in the Actions setup page : "Create voucher gift", and "Use voucher gift" actions.
The create voucher gift action lets you create a voucher gift. You just need to type in the amout of the voucher gift, and it will be recorded in the database.
The software records the date of the creation of the voucher gift, the client owning this voucher, its amount, and usage state.
The voucher gift will be printed with the receipt.
Then the voucher gift can be used to pay an order by clicking the "Voucher gift payment" button.
You will be prompted to type in the voucher unique ID, or to scan it with a barcode reader in order to use it.
The software can also show you the list of sold voucher gift, and their usage.


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Tickets for events

It is possible to automatically print several tickets for an order, for example tickets for a show or an event.
To obtain the automated printing of "event" tickets, you must first activate the management of measurement units for the articles.
This is done on the Config page, General options, Orders, then in the Articles paragraph, activate the option "Activate the use of measurement units for items and departments".
Once you have activated this option, you must go to the items setup page, and modify your items which are of type "Event".
For these items, you must configure the "Place" unit which corresponds to a place for an event (concert, performance, screening, etc.).
When the item is configured as a "Place", it is then automatically printed, in addition to the sales receipt, one receipt per "Place" sold, in addition to the sales receipt.
Note: items for sale which are events should be added for every show.
For example, if you have a show tonight at 10:30 p.m. called "Schreck", you must then add an item entitled "Schreck at mm/dd 10:30 pm", and configure your unit as "Place", in this way the name and time of the show will be correctly displayed on the event tickets.
Please note that the event ticket will only be printed if the order is validated.

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Automatic discounts/supplements/items

At first you need to enable the feature in the Setup, General options, Loyalty page of the software.
Then you can set up a list of automatic items/discounts/supplements that will be automatically added at the end of an order if it meets some requirements.
For example : add delevery fees to a delivered order, or a discount for for particular group of clients, or a supplement for specific tables in the restaurant, etc.
Available conditions for setting up automatic items are :
- Delivery method
- Client groups
- Number of ordered items
- Eat in table
- Day of week
- Initial price of items
- Persons on a table
- Operating Point of sale.
- Minimum hour of the day
- Maximum hour of the day
You can add several conditions to an automatic action. All the conditions will have to be satisfied for the automatic action to occur.
It is possible to select for a single automatic action one discount/supplement and one item.
The item will be added automatically at the end of the order, and will eventually generate VAT, stock mouvement at validation, if the requirements are satisfied.
The discount will be added after the automatic item, as a subtotal.
Nb : Discount cannot be a Menu type discount.

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Coupons

A coupon is a code which gives access to a reduction, and which can be used by the customer if the conditions of application are met.
The customer can use the coupon face-to-face or on the online store (and enter the coupon code himself), the software will check if the application conditions are met before applying the discount.
One coupon can only be used once per order.
In order to use coupons, you must activate the "Coupons" on the Config, General options, Loyalty page.
It is then possible to configure "Coupons" that can be used by customers and their conditions of application on the Configuration, Coupons page.
You have the possibility to configure conditions for the coupon to be accepted, these conditions can be:
- Maximum number of total uses (The number of times this coupon can be used, in total, for all customers)
- Minimum order amount required (The order amount required for the coupon to be redeemed)
- Order must contain an item (The coupon can only be used if the order contains a particular item)
- Order must contain an item of a department
- Start date (The coupon can only be used from this date)
- End date
- For a client (The coupon can only be used by one customer)
- For a client group
- Only one usage per client (The coupon can only be used once for a single order by each customer)
- Minimum number of items (The discount voucher can only be used if the order contains a minimum number of items)
- Cashbox (The coupon can only be used on a specific cashbox)
- Delivery method

To configure the coupon, you must also choose the discount that will be applied.
This reduction will be chosen among the configured reductions whose reduction is not a "Fixed price/Menu" type reduction, but only reductions of a fixed percentage, or a fixed amount.
The reduction applies to the order, the percentage reductions will be applied to the subtotal of the order.
From the configuration page of reduction coupons, you will be able for each reduction coupon to use a "Send" button, which allows you to launch a marketing campaign to communicate the coupon code to your customers (by email, SMS, etc.).
When the coupon feature is enabled, the software automatically adds a new action button in the main sales interface, entitled "Coupon", allowing you to enter the code of a reduction coupon.

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Marketing features

The marketing features lets you contact a set of customers with customized message.
There are 3 different ways available to contact your clients : by email, by SMS, or by post mail.
You can set up filters in order to select the customers that will received that message, for example "Users that have not been contacted during the last 30 days, belonging to a particular user group, that have already ordered something on a Monday.
In the message, you can use tags that will be replaced by the corresponding value for each customer, for example <Name> <firstName>


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Webshop

The webshop can be offered to your customers in different ways:
- on a screen in the entrance of your store so that your customers can record their order themselves- online via an address you choose, as a website
- integrated into your own website as a shopping cart

Sales made in the online shop are recorded in reports and in the Preparation Management page.
When an online order is placed, you are immediately informed by email.
It is possible to modify all the static texts of your online shop, by using an administrator account, via the preview button in the webshop setup page, then by clicking on the text you want to modify.
It is also possible to change the colors used.
It is possible to choose your domain name to access the online store, this is what you communicate to customers.
- either choose a domain name of the type XXXXXX.b.registreuse.fr, just enter an address repecting that structure, the rest being automatically made, and immediate.
- either choose a domain name you own, it is then necessary to edit the CNAME DNS entry of www.my-domain-name.com and my-domain-name.com to assign them the value www.free-cash-register.net


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WooCommerce Sync

In order to synchronise you client and items data with WooCommerce, you have to provide in our software an user key.
In your WooCommmerce backoffice, you have to go in the page WooCommerce, Settings, Advanced, REST API.
In this page, you have to add a new user key with read access right.
Then you need to copy and paste the User key, and user secret in the setup page of our software (in the Setup, Orders page).
You also have to provide the URL of you WooCommerce, including https://. Please note that http (unsecured) is not supported.
Once this setup completed, you just have to go to the Items ssetup page, or Clients setup page, and then press the WooCommerce Sync button.



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Prestashop items sync

In order to be able to synchronize your list of items with your prestashop account, you nedd to provide a webservice key and the domain name of your prestashop account.
When logged in with your prestashop account, go to the Advanced parameters, Webservice page.
In this page, click the "Add new key" button.
You will have to generate a key, copy it for later use, then check all the GET rights.
In your cash register, simply provide in the Setup > General options > Orders page, your API key and the domain of your presta-shop (ex : shop.pswebshop.com).
Then the Synchronize button in items setup page, will let you choose what kind of modification you want to import to the system.

Prestashop module

Recording sales made on your Prestashop into our POS software
It is possible in Prestashop to activate a module that will transmit every sale that is made on your Prestashop website into our cash register software.This way you can centralize all your data.First, you need to install this prestashop module.Then, in Prestashop backoffice, go to to module manager, choose Add a module and then select the previously downloaded file.Now in the modules list, you can configure the Cash register module.Copy and paste the API key and shop id you can find in the config, webservice page of cash register software into the configuration form of the module.
Shipping
Shipping prices are subject to VAT.The VAT is calculated as the minimum of the different VATs in the order (if not null).

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Caller phone number management

Compatible under Windows only, with the modem US Robotics, using our application from the Windows Store.
This feature allows you to open the customer file when they call you on your landline.
The US Robotics modem must be connected to your landline as well as to your Windows computer (USB).
Once your device is connected to the computer, connected to COM3 port, the drivers installed, launch our Windows Store application.
Navigate to the Config, General Options, Hardware page, and activate the option "Using the US Robotics modem" and save.
You should see a message "US Robotics modem detected" indicating that the configuration was successful.
Once this operation is done, when an incoming call arrives on the line, the software detects the caller's number and displays the corresponding customer account in the application.
If no matching customer is found, the application offers to create a new customer account with pre-filled phone number.

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NFC tag reading

What is a NFC tag ?

NFC tags are numeric signatures installed in most credit cards and in recent phones.Compatible credit cards have an small logo on the front.In order to check if an element supports NFC, simply approach it next to the reader, it should interact.On Android devices the reader is usually the back of the device. The cash register android application has to be installed in order to activate the interactions.

What can i do with NFC tags ?

With this tags, you can identify your client very quickly, with their credit card, or their phone.Just before the client payment, scan his phone or his credit card, the system will recognize him, you will therefore be able to trace the orders of a client, manage loyalty points, check debts or unpaid orders, ...
Another way to use the NFC tags is to attach the tag to your system account. Then it will be very easy to login on the cash register, just approach your credit card next to your NFC reader, and your logged in !

Requisites

In order to be able to read NFC tags contained in credit cards, in mobile phones, in MiFare cards, you must either :
- have an Android device supporting NFC and you need to install the cash register application
- have a MiFare D-Logic card reader as linked in the shop, with the specific drivers we distribute running as a task (Windows only)

Requisites under Windows

Under Windows, when you µFr D-logic NFC reader is connected to your computer, you then need to start our driver adapter software linked below. This software will run in background while you use the cash register software.
Before buying the hardware ensure this software can open on your system.

How the software handles it ?

If you are in a form of a client creation/modification, then the scanned NFC tag will be attached to this client.
During an order, if you scan an unknown NFC tag, you will have the choice to attach it to the current user or to the customer currently attached to current order.
If you scan the tag of a registered customer, then this customer will be attached to the current order.


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Recording orders with keyboard on a computer

Various keyboard shortcuts are available to allow you to enter commands faster on a computer.
You can enter an amount or perform simple to opértations using the numeric keypad (0-9) and the + key (addition) and * key (multiplication).
Using the keyboard, you can enter the name of your article, the press the "Enter" key to select the first item containing the typed name.
F1 to F12 keys lets you select a payment method, the order is the same as the display on the keyboard.
Use "Escape" or "Backspace" key to simulate the pressing of the ESC button.
Space key tells the system you are gonna scan a barcode or type in an item number or also an item name.
The TAB key on the keyboard allows you to switch: from the list of articles to the list of tables (if used), then to the list of customers, collection points (if used), then to return to the list of articles.
$0 : lets you quickly access items list
$1 : lets you quickly access departments list
$2 : lets you quickly access connected users list
$3 : lets you quickly access clients list
$4 : lets you quickly access discounts list
$5 : lets you quickly access coupons list
$6 : lets you quickly access tables list
$7 : lets you quickly access menus list

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Barcodes

In order to use the barcode detection on cash register software, you need to dispose of either a webcam, a device with a camera (touchpad,...), or a laser barcode reader pluged in.

How to activate functionality

In order to activate the barcode reading function, you have to go to the SETUP page, then GENERAL OPTIONS, then check the option "Barcode reading".

Webcam activation (PC,Mac)

On a computer, Flash player is used to access the webcam. You then need to have flash installed on your browser. Then when checkeing the barcode option in setup page, you should check if you webcam is properly shown in the pop up that appears. This config option will only be saved for the current device..

Android activation (Phone, Touchpad,...)

In order to use your touchpad's camera to read barcode, you first need to install the latest android application of Cash register.

Laser barcode reading (PC,Mac)

In order to use your laser barcode reader, you need to plug it either in USB or PS/2 mode to your computer as explained in the config manual of the reader.
Barcode readers just work like keyboards. These devices just type in very quickly the number represented by the barcode (this number is also written under the barcode), followed by the simulation of the Return key (depending on hardware and setup).
In order to check that your barcode reader is working properly, use it while having of text editor opened. The barcode reader should type into your document the number of your barcode. If it writes letters, it means the setup of your barcode is incorrect, you should then check your language settings in your OS (Windows, ...) or change some language settings in your barcode reader.Otherwise, depending on your barcode reader, you might check in case of trouble : caps lock OFF on your keyboard , and you may have to click on the header (cursor blinking at the display line section, gray on the top of menu with news, start, history.... ).A button on the layout of the cash register can let you switch to "Barcode reading mode". When you switch to this mode, the software will be able to correct any problems with the language setting of your OS or barcode reader, and will let you process barcodes only (no other operation permitted with the keyboard shortcuts).

Recognized barcode formats

• Aztec 2D barcode format
• CODABAR 1D format
• QR Code 2D barcode format
• DataMatrix 2D barcode format
• UPC-E 1D format
• UPC-A 1D format
• UPC/EAN format (as extension)
• EAN-8 1D format
• EAN-13 1D format
• Code 128 1D format
• Code 93 1D format
• Code 39 1D format
• ITF (Interleaved Two of Five) 1D format
• PDF417 format
• RSS 14
• RSS EXPANDED
• MAXICODE

Items setup

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Barcodes setup

First thing you need to do is record the barcodes you are using in your shop.In order to do that you have to go to the SETUP, PLUS config page.

Adding new item with a barcode

Simply scan a new barcode while being in the setup page, and you will be prompted to enter the other details needed.

Set up or modify a barcode for an existing item

If you want to modifiy to associated barcode of an tiem, just click the Barcode column on the line of the item, then scan the barcode.

Searching an item with a barcode

If you want to search an item in order to edit it, you can simply scan its barcode.

Barcode reading for order processing

From help Cash register system windows

Barcodes

When setup of barcodes is finished you can now start using barcodes for product detection.
Just go to the keyboard page and start to scan barcodes.

Best way to manipulate

At first it is quite difficult to be efficient with camera barcode reading, but with some little training, it improves a lot.You have to remember that with camera devices you have to put the barcode on the good direction (horizontally), not too close to the captor (10 cm) and it can still work quite far (it detects white squares). The detection works better under a good light.
On the android application, use the volume buttons you may have on your device to start or stop barcode scanning. Hold the object steady, otherwise the image is blur, and detection will not work.When a barcode is detected, you device should vibrate and play a little sound (only a sound on computer).

Manual barcode typing

If you can't manage to get a parcicular barcode to be read, you can still type in the number of the bar code : first press space button, then type in the barcode. As soon as only one barcode matches what you entered, a sound is played.

Testing barcode

If you just want to test barcodes before production, you can print the code below :

Page de debug de Code barre

Test page for barcode readers : Barcode reader debug tool

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Reseting cash register's sales history

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Ressources

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Who are we ?

Cash register is an application developped by net-assembly SAS.
The purpose of this application is to help small commercial projects growing without any investments. We all know how important it is to be helped at the beginning of an activity.

Is my data safe ?

Your data is stored in secured datacenters with high availability.
We will never transmit your data to a third.
We will never use your data on commercial purpose.
BUT : This is your responsibility to download exports
We are not responsible for any loss of data, or service disruption, data is your responsibility.
Paypal payments dont go through our servers. We only transmit the amout that needs to be paid to your paypal account, and paypal takes care of security. We don't want to store your payment details, we only need the paypal address that gets the payment.
Payment security is fully provided by paypal.



Edited by net-assembly SASU
101, rue de S�vres lot 1665
75272 Paris Cedex 6
RCS : 808 096 549 R.C.S. Paris

Privacy policy

This document contains the privacy policy of http://free-cash-register.net
Our privacy policy explains :
- What personal information we collect and why we collect it.
- The rules of information privacy.
- How we use that information.
We try to be as clear as possible. However, if you are not familiar, for example, with the terms "cookies", "IP address" or "browser", please read about these words before reading.
We feel very concerned about your privacy, and if you have any questions, please contact us through the contact page.

What personal information we collect

Information that you give us

Information we receive from your use of our services

Log information When you use our services or view content provided our services, we automatically collect and store certain information in server logs. This includes :
- your IP address.
- device event information, such as crashes, system activity, hardware settings, browser type, browser language, the date and time of your request and referral URL.
- cookies that may uniquely identify your browser or your Account.
Local storage We may collect and store information (including personal information) locally on your device using mechanisms such as browser web storage (including HTML 5) and application data caches.
Cookies and anonymous identifiers We use various technologies to collect and store information when you visit our service, and this may include sending one or more cookies to your device.

Information collected by third parties

Paypal will ask for a phone number, an email, an address, a name and a surname for the payment of a non free subscription, and will collect this data.

How we use your personal information

We will never share any piece of information with any third party.
Your informations are confidential and will never be communicated to any other service.
We use the information that we collect from all of our services to provide, maintain, protect and improve them, to develop new ones and to protect our users.
When you contact us, we keep a record of your communication to help solve any issues that you might be facing. We may use your email address to inform you about our services, such as letting you know about upcoming changes or improvements.
We use information collected from cookies to improve your user experience and the overall quality of our services. The main product that we use that stores cookies is Google Analytics.
For example, by saving your language preferences, we will be able to provide you our services in your preferred language.
We will ask for your consent before using information for a purpose other than those set out in this Privacy Policy.
We process personal information on our servers currently located in France. We may process your personal information on a server located outside the country where you live.

Information security

We work hard to protect our users from unauthorised access to or unauthorised alteration, disclosure or destruction of information that we hold. In particular:
- We review our information collection, storage and processing practices, including physical security measures, to guard against unauthorised access to systems
- We restrict access to personal information to our employees who need to know that information in order to process it and who are subject to strict contractual confidentiality obligations. They may be disciplined or their contract terminated if they fail to meet these obligations.
- We will never share your personnal information to any other firm or entity. Your information will keep private.

When this Privacy Policy applies

Our Privacy Policy applies to all of the services offered by free-cash-register.net.
Our Privacy Policy does not apply to services offered by other companies or individuals, including products or sites like paypal.

Changes

Our Privacy Policy may change from time to time. We will not reduce your rights under this Privacy Policy without your explicit consent. We will post any Privacy Policy changes on this page and, if the changes are significant, we will provide a more prominent notice (including, for certain services, email notification of Privacy Policy changes). We will also keep prior versions of this Privacy Policy in an archive for your review.


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1. Account Terms

2. Account Activation

3. General Conditions

4. Free cash register Rights

5. Limitation of Liability

6. Waiver and Complete Agreement

7. Intellectual Property and Customer Content

8. Payment of Fees

9. Cancellation and Termination

10. Modifications to the Service and Prices

11. Third Party Services

12. DMCA Notice and Takedown Procedure

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Frequently asked questions

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Recommend

Share this code and get monthes of free licence !

Advice this software to your friends and ask them to fill in your discount code during their subscription.
You and the subscriber will get 5 euros of free licence if the subscriber purchases a licence.

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Free features and options prices

If you subscribe to a license it will still be possible to change the type of license you wish to have (single / extended license).
On the account page, you can select the license you want, and the remaining license term will be converted pro rata to the cost.
The minimum extended license term is 30 days.
If you already have an active license and you subscribe to a license again, the durations of the licenses will be cumulative.

Free usage of cash register software

It is possible to use this software free of charge in an unlimited way.

• - advertising mention for our software on documents issued by the software (sales receipt, invoices, notifications, emails, online store, etc.)
• - license reminder pop-up
• - your data is archived after 1 year
• - image storage up to 300x300px

Different user licenses, optional, are not free in this software.

Standard licence at 8€ a month

• - disappearance of the advertising mention for our software on the documents issued by the software (receipt, invoices, notifications, online store ...)
• - customization of the logo on invoices
• - disappearance pop-up reminder of other licenses
• - buying price management
• - customer groups management
• - your data is archived after 3 years
• - image storage up to 600x600px
• - 2 times more computing power for the reports, enabling generating reports over a longer period of time

Subscribe to a license

Extended licence at 28€ a month

• - every benefit of the standard licence
• - importing and exporting CSV and XLS data
• - technical assistance via the online dedicated interface and by email
• - PDF monthly reports
• - clients debts reports
• - packs of items management
• - automatic discount management
• - loyalty cards management
• - merging clients accounts
• - webservices
• - your data is archived after 5 years
• - items variations management
• - reports templates management
• - suppliers management
• - stock orders management
• - image storage up to 1200x1200px
• - 4 times more computing power for the reports, enabling generating reports over a longer period of time

Subscribe to a license Free test account: if you subscribe to a license, you will be able to have a secondary account in TEST mode allowing you to perform TEST operations of the software. This test account will have the same license as your main account, free of charge. To create your test account, you must log out, then complete the registration form, then on the account page activate the test license.

From help Cash management professional